Annual Polaris meeting 2024 in Brussels

Annual meeting 2024

Thank you for your very active participation in this year's meeting! As announced, here are the notes taken during the session:

Following topics have been recorded:

• Idea: integrate DGs, DGEs and DGNs into RS Polaris to give them direct access to more Polaris content than just public information (e.g. User Statistics).
• RIA: Export of Polaris members' personal data for import in RIA (e.g. Attendance lists), the technical requirements must be jointly coordinated.
• Presentation materials for PETS - regular training sessions provided  to Presidents Elect - should be coordinated at national level (suggestion => via RMD, which oversees all Belux districts and enables to reach all clubs and members).
• FAQs: better structuring of FAQs (for example, identifying the minimum FAQs useful when starting up a club).
• Idea: It should be possible to change individually the order of the content blocks on the start page (Slider, Carousel, additional blocks).
• UI: should be more "sexy", less settings.
• GDPR: an Other contact with “Restaurant” right should only see the number of participants => Complete the relevant FAQ by drawing attention to the current situation in Polaris => conflict with GDPR!
• Rotary organization => Club search: for each district => by name or as a selection list in strict alphabetical order.
• Invoicing to RBS twice a year: July 15 and January 15 (from July 15, 2025).

The working language of the meeting will be English, with assistance in French, if required.

09:00 - 12:30 => Organizational & technical topics

1. Polaris overall status report
2. Situation in Belux districts and clubs
3. SEMDA 3 status and current developments
4. Discussion
   If there are further topics to be discussed, please send them by e-mail to marion.delattre-wiesel@rotary.ch by 1. November 2024.

13:00 - 14:30 => Lunch with participants and invited guests in the hotel restaurant.

14h30 - 16h30 => Discussion after lunch

• Synthesis and conclusion of the meeting, with the available DGs and DGEs.